didoline

Medical Instruments

Case Efficiency & Real Time Inventory

The Scenario

You are a medical instrument Sales Representative that just completed a case at 6pm. The hospital has another patient scheduled for the same procedure the next day and you need to get your paperwork in as quickly as you can.

Concerns

In the medical device field, one of the highest priorities for both the hospital and the medical device company is ensuring that the proper instruments and all possible implants are available for each and every case (surgery).

With most Medical device companies, a representitive will manually write down each piece that is used during a case with a list of all corresponding part numbers and descriptions on a "surgery sheet". Upon completion of the case, the "surgery sheet" is then signed by the nurse in the operating room.

The "surgery sheet" is then faxed by the rep to his/her office where it is priced out (each hospital receives a unique discount and given the thousands of possible parts it is extremely difficult for a rep to know the price of each part at each hospital without an electronic DMS) and manually entered into their system.

Finally, the priced out "surgery sheet" is then faxed or scanned back over to the hospital's material management office, where the process of generating a purchase order can begin and the parts can be ordered.

The current process can take anywhere from 2-3 days.

How can you ensure to replenished the implants and have them available for use for the next case?

The Solution

90% increase in efficiency.

Taking a 2-3 day process down to 2-3 minutes.

By harnessing the power and flexibility of Didoline, the waste of faxing, manual data entry, price look up and processing time can frankly be removed.

The "surgery list" can be expedited by having all implants and pieces in a easily, accessible interface and instantly generate the final invoice. The nurse can now conveniently sign the "surgery sheet" on the medical rep's tablet.

The 3rd and final step will be for the medical rep to submit the "surgery sheet" which would trigger a real-time pricing assignment, notify the medical device company's processing department a new "surgery sheet" has been completed, send an email notification to the hospital to start the PO process and in some cases, creating a partnership with hospitals, an automated notification can be sent out to replace the implants and parts listed on the "surgery sheet."